Transaction Input

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Overview


Quickly record and view transactions for each of your funds through Simple Fund 360's new and improved Transactions screen.

Filters

Take advantage of interactive filters that allow you to filter transactions in realtime simply by selecting the criteria you wish to filter by.

Last seen

Pick up where you left off reviewing a transaction with Simple Fund 360 now remembering the last transaction you were viewing.

Navigation 


 

From the Main Toolbar, go to Accounting.

Select Transactions

 

 Transactions Screen


Interactive Image

Click on any part of the Transactions Screen to learn more.

AI Assistant Transaction Input Fast Data Entry Matching Filters Transaction Type Filters Actions Transactions Transaction Filters Pagination Controls Last Opened Transaction Sortable Columns SortableColumns

Transaction Input in Simple Fund 360 


The Transaction List in Simple Fund 360 allows for single screen data input.

When entering or matching bank statement entries you will notice that specific accounts will flag a More Details Panel.  

The More Details Panel is characterised by the account selected. The panel is responsive to the account you select, allowing you to input additional transaction information when required.

For example, when entering a dividend account and selecting the More Details Panel, Simple Fund 360 will display a Dividend Details panel where you can now enter the tax data that relates to that specific dividend.

This feature eliminates the need for you to access different screens for different transactions, greatly improving the efficiency of transaction input. 

Post and Copy 

When adding a transaction, select Post and Copy to save a transaction and create a new transaction with the following same details:

  • Date
  • Reference
  • Description
  • Accounts used

Amounts (DR, CR and amounts in More Details Panel) will not be copied across.

Use this feature only for current year transactions, do not use this option when adjusting or changing prior year transactions.

Arithmetic Calculations


Simple Fund 360 now supports the ability to enter arithmetic calculations in all Debit and Credit fields.

See, Arithmetic Calculations 

Transaction Types


The following transaction types can be input in Simple Fund 360:

How to record a Bank Statement


Transactions recorded as a bank statement will post a double sided entry to the Transaction List, with one side of the transaction recorded to the fund's bank account.

Single sided bank statements cannot be added to the Transaction List in Simple Fund 360.

  1. From the Transaction List screen, select New Transaction. From the drop down list, select Bank Statement.
  2. Input the date of the transaction and a reference number (Simple Fund 360 will automatically produce a reference number, but it is editable). You can include a description of the transaction in the Description box.
  3. Select Expand to Upload Documents to present the Document drop box.

  4. Under the Account heading, select the bank account from the Select an account box. For Simple Fund 360 to automatically select this bank account by default when entering bank statement transactions, tick the Default Bank check box.

     

  5. Click on the next Select an account box. Begin typing and select the other account (for quick reference you can type the account name). If you are recording a split transaction (one or more sides of the transaction involves two or more accounts) select Add Line and select the additional account.

  6. Input the amount of the transaction to the other account as either a Debit or Credit. The bank account fields will automatically post a corresponding entry (if you post a Debit amount to the other account, Simple Fund 360 will post a Credit to the bank for the same amount, and vice versa).
  7. After you have entered all information for the transaction, select Post to add the transaction and return to the Transaction List, or select Post & Add Another to add the transaction to the Transaction List, but remain on the Bank Statement screen.
 

 

How to record a Journal


A Journal transaction will post a double sided entry to the Transaction List. The main difference between Bank Statement and Journal transactions is that a Bank Statement transaction requires one side of the transaction to involve a fund's bank account.

Single sided journal transactions cannot be added to the Transaction List in Simple Fund 360.

  1. From the Transaction List screen, select New Transaction. From the drop down list, select Journal.

  2. Input the date of the transaction and a reference number (Simple Fund 360 will automatically produce a reference number, but it is editable). You can include a description of the transaction in the Description box.
  3. Select Expand to Upload Documents to present the Document drop box.

  4. Under the Account heading, click on the Select an account check box and begin typing or select the accounts (for quick reference you can type the account name) to the transaction for each side.  If you are recording a split transaction (one or more sides of the transaction involves two or more accounts) select Add Line and select the additional account.
  5. Input the amounts of the transaction in the fields below the Debit and Credit columns.
  6. After you have entered all information for the transaction, select Post to add the transaction and to return to the Transaction List, or select Post & Add Another to add the transaction to the Transaction List, but remain on the Journal screen.
 

Transaction Input Keyboard Shortcuts


Simple Fund 360 has its own shortcut keys should you prefer to use the keyboard rather than the mouse. Some common shortcut keys are as follows:

 

Shortcut Action
Ctrl + Shift + Z Create a new line item in the transaction screen
Ctrl + Enter Post a transaction
Ctrl + Shift + Enter Post current transaction and add another transaction
Ctrl + Shift Add to the list
Esc Cancel out of a new transaction without saving

Transaction Filters


Filter Image Description
Search bar Matches transactions that contain the entered text in their account, description, or amount fields
Financial year selector

Allows you to select the financial year to filter the transactions by.

Also allows for custom dates to be entered

Reset Removes all currently applied filters

Matching Filters


Matching Filter Image Description
Unmatched Transactions needing to be matched
Suggested Match Transactions that have been suggested a match by Simple Fund 360
Manually Matched Transaction that have been matched by a Simple Fund 360 user
Auto Matched Transactions that have been matched by Simple Fund 360

Transaction


Field Description
Status

Indicates the matching status for the transaction.

Please see Matching Filters for more information.

Date The date of the transaction.
Ref Transaction reference. This is not used by the system, it is for your record keeping purposes.
Account The Simple Fund 360 chart account the transaction has been posted to.
Units Only applicable to investment purchase and disposals. Indicates the number of investment units either purchased or disposed.

Disposed investment units will display as a negative number.
Debit/Credit The debit/credit amount of the transaction.
Description The description or narration of a journal.

This can be created either manually (posting a journal) or automatically (generated by Simple Fund 360 or an external feed)
Actions Actions that can be taken on a transaction.

Please see Actions for more information

Filter by field

Each transaction field can be selected to create a filter in place that will filter all transactions by the selected field.

For example, selecting the date of 30/06/2017 will filter all transactions that also occurred on the same date:

Sortable Columns

All columns with arrows pointing up and down:

can be sorted simply by clicking on the column header itself.

Last Opened Transaction


Simple Fund 360 will mark the most recent transaction you have been editing in the Transactions screen.

This is especially useful when editing large amounts of similar transactions where you need to record additional details for each transaction. This includes transactions such as:

  • Pension payments
  • Distribution payments
  • Dividends

Suggested Match


Take advantage of Smart Matching's pattern recognition AI in matching transactions, available now in the Transaction List. Simple Fund 360 displays a suggested match for all unmatched transactions allowing you to efficiently process unmatched transactions.

Click the Unmatched icon 

This displays the suggested match for any unmatched transaction. The suggested match leverages the same matching AI as the Smart Matching screen:

Clicking the "Go to Smart Matching" link will take you to the Smart Matching screen allowing you to match the transaction.

Pagination Controls


Page control Image Description
Results per page

Allows the results displayed per page to be changed.

Page selector Change the current page of transactions being viewed.

Actions


Quick access to certain functions are available under the Actions column.

 

Icon Description
Select to match the transaction.
Select to unmatch the transaction.
Select to create a new rule for this transaction.
Select to delete the transaction.
Select to copy the transaction
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