Smart Matching assists you in reconciling your outstanding bank transactions loaded via data feeds and file imports. In some circumstances, to code the entries to the correct account, the general ledger is used to check account balances.
The new Account View feature allows you to drill-down into account ledgers and the entries for a particular period. Account View also ensures that you do not need to navigate away from the Smart Matching screen, so you don't lose any existing search filters.
Access Account View
|General Account View||Select in the top left-hand corner of the screen to access the unfiltered general ledger.|
|Specific Account View||Select the balance of an outstanding entry to open a filtered general ledger. See below:|
- Select an outstanding entry in the Smart Matching screen.
- If the transaction is to be allocated to a sub-account, select the appropriate sub-account. The current year and prior year 30 June balances will display.
- To open Account View, select the balance year.
- Account View will open. Smart Matching will remain the active parent screen, and you will not lose any existing searches or filters.
- The transaction summary for the filtered period will appear for the account. Add additional accounts to the Account View screen by selecting Add Account.
Quickly find the information you need when reviewing transactions with Account View's additional details screen.
From this screen, you are able to see at a glance the essential components of transactions that have been posted in Simple Fund 360.
The following accounts will have additional details, including GST amounts if applicable, displayed in the Account View screen:
- Property Income/Rent
- Interest Income
- Pension Payments
- Member Rollins
- Member Rollover Payments
- Tax Instalments
Click on any part of the Addtional Details screen to learn more
Click beside a transaction to be taken to the edit transaction screen to view the transaction information in detail.
Select the field by which to sort the displayed transactions for the selected chart account. Any transaction field may be used to sort the displayed view.
For transactions that contain a large amount of additional details, the Account View screen will automatically hide empty/unused columns. This ensures that you are only looking at relevant information when viewing a transaction.
In addition to hiding empty/unused columns, the account view screen also gives you the ability to freeze columns in place when scrolling horizontally.
Drag a column heading to a different section to change its group.
|Fixed Columns||Columns appearing here will remain fixed while scrolling horizontally.|
|Scrolling Columns||Columns appearing here will scroll horizontally as the view is scrolled.|
|Hidden Columns||Columns appearing here are hidden. Empty/unused columns will appear here by default.|
Toggle this option on/off to enable filtering by column value.
These column filters work the exactly as the those in the Smart Matching screen. Simply click into the appropriate field and record the value to filter by.
Exports and downloads the current transactions being viewed into a CSV file that can be opened by Microsoft Excel or any other text file reader.
For chart accounts containing a large amount of transactions, you have the ability to:
- Change the number of transactions displayed per page
- Change the page of transactions currently being viewed
Reconciling bank transactions with PDF's analysed by Smart Docs
From within the Account View screen, select a Bank Account/LRBA Control Account that had transactional information uploaded via the Smart Docs function.
Select the relevant Sub-Account
Click on the PDF icon next to the transaction that you wish to reconcile
The PDF that the transaction was uploaded from will generate on the right-hand side of the screen. The transaction selected from within the Account View screen will be highlighted in green on the PDF.