SmartDocs by BGL will save you countless hours and increase the speed of processing by importing bank data and supporting documents into Simple Fund 360 by simply scanning and uploading these documents, or sending an email with the document attached.
Supported by optical character recognition technology, this application of document scanning brings the following benefits:
- It greatly simplifies the process of bank transaction importing.
- It allows historical transactions to be uploaded, thereby providing more flexibility.
- Anyone can send documents to SF360 by using a unique email, simplifying the workflow process.
Instructions - Uploading Bank Statements
- From the Main Menu select Accounting and navigate to Smart Matching.
- Select your Bank Account and click
. Then drag and drop your Bank Statements directly on Drop or Browse Files
- Once uploaded, select Confirm to proceed or click on the minus icon on the top right corner to remove.
- Simple Fund 360 will read the Bank Statement that was uploaded and will automatically prepopulate the Fast Data Spreadsheet (Result Ready).
- To Import the Bank Data into Simple Fund 360 Select
Multiple statements can be uploaded and processed at one time, which greatly improves efficiency.
Instructions:
1. Upload multiple documents
Select documents and drag them to the Drop or Browse. Multiple documents can be dragged at one time. Once completed, the number of documents uploaded will display next to the Confirm button. Users can further add documents by clicking on the Add More button below. Select Confirm to proceed and all uploaded statements will be processed.
Note: Documents currently supported are bank statements in PDF, image/jpeg and image/png format. The system will alert users with an error message if the file format is not accepted.
2. Process password-protected documents
Some documents may be password protected. For Simple Fund 360 to read encrypted bank statements, you will be required to enter the password.
3. Document Upload via QR Scan
Bank statements can be uploaded via QR-scanning. Once the QR-code is scanned from a smartphone, files can be transferred from the smartphone to Simple Fund 360 directly. Users can also take a photo of a statement to upload.
Instructions:
Hover the cursor to the top right of the Drop/Browse
Click on the QR-code and a magnified QR-code will display. Use the smartphone camera to scan the code. Then select Take a Photo or Browse Photos from existing files stored on your phone.
Bank Statements will display on the right-hand side of the screen once processed, with the name of the original file shown on the top bar. Multiple view options are available per users' needs as detailed below.
4-1. Users can have a quick overview of the bank statements uploaded in catalogue mode from the left sidebar.
4-2. View a particular page using the up or down arrow, or enter a page number directly in the page field.
4-3. Zoom in or out using the plus and minus button to adjust the page size or select a particular size from the drop-down list.
4-4. Download the machine-read version of the statement by selecting the download icon; Exit the page by selecting the cross icon.
4-5. More advanced view options are available from the drop-down lists by selecting
5. Text Indicators
On the side panels, there will be dots in different colours indicating texts that have been recognised by the system. The account information is indicated in blue and transaction data is in green. Users can hover the cursor to a dot and particular texts will then be highlighted, which are further tagged in a type-written format.
In the unlikely event where texts recognised are deemed unreasonable by the system, a red banner will display beside the texts to alert users. (e.g. transactions are not in chronological order)
6. Transaction Reviewing & Editing
Description:
Transactions can be reviewed and edited on the Fast Data Entry screen.
Instructions:
To review a particular text, hover the cursor to the item on the Bank Statement displayed on the right, and the corresponding field from the Fast Data Entry on the left would be highlighted, and vice versa. This applies to both descriptions and figures.
To edit a transaction on the Fast Data Entry screen on the left, hover the cursor to a populated field to update texts.
Supported Banks (Last updated: 09 Oct 2020)
| 1 | AFG Home Loans |
| 2 | AMP Bank |
| 3 | ANZ |
| 4 | ANZ Share Investing |
| 5 | AssetChoice |
| 6 | Australian Financial |
| 7 | Australian Military Bank |
| 8 | Auswide Bank |
| 9 | Bank Australia |
| 10 | Bank of us |
| 11 | Bank of Heritage Isle |
| 12 | BankSA (Bank of South Australia) |
| 13 | BankVic |
| 14 | Bankwest |
| 15 | Bell Potter |
| 16 | Bendigo Bank |
| 17 | Beyond Bank |
| 18 | BOM (Bank of Melbourne) |
| 19 | BOQ (Bank of Queensland) |
| 20 | BT Wrap |
| 21 | BT Panorama |
| 22 | BWA Managed Investments |
| 23 | CBA |
| 24 | Citibank |
| 25 | CMC Markets |
| 26 | CommSec Brokerage |
| 27 | Connective Home Loans |
| 28 | CUA (Credit Union Australia) |
| 29 | DDH Graham |
| 30 | FinHQ Administration Service Wrap |
| 31 | Goulburn Murray Credit Union |
| 32 | Greater Bank |
| 33 | Heritage Bank |
| 34 | Hume Bank |
| 35 | ING Direct |
| 36 | IOOF Portfolio |
| 37 | JBWere |
| 38 | La Trobe Financial |
| 39 | Liberty |
| 40 | Macquarie Bank |
| 41 | Macquarie Investment |
| 42 | Matrix Portfolio Service |
| 43 | ME Bank |
| 44 | MLC Wrap |
| 45 | Morgans Financial |
| 46 | Mortgage House |
| 47 | Mortgage Mart of Australia |
| 48 | MyState Bank |
| 49 | NAB |
| 50 | NABTrade |
| 51 | North Investment |
| 52 | Ord Minnett |
| 53 | P&N Bank |
| 54 | People's Choice Credit Union |
| 55 | Queensland Country Bank / Credit Union |
| 56 | Rabobank / RaboDirect |
| 57 | Regional Australia Bank |
| 58 | Sandhurst Trustees |
| 59 | Service One Alliance Bank |
| 60 | St George |
| 61 | Suncorp |
| 62 | SWSCU (South West Slopes Credit Union) |
| 63 | Teachers Mutual Bank |
| 64 | TPT Wealth / Tasmanian Perpetual Trustee |
| 65 | UBank |
| 66 | WAW Credit Union |
| 67 | Westpac |
Instructions - Emailing Documents (Coming Soon)
This feature is part of an upcoming update to Simple Fund 360. Keep an eye out in the BGL Community for when this new feature is released.
You can locate this unique email given to your entity on the Fund Dashboard.
| From the Main Toolbar, select the Fund |
|
|
Select Fund dashboard from the list. |
|
Note: The Fund Dashboard is the first screen you will access after selecting a fund from the Fund Selection screen.
The unique email will be shown on this screen. Click the 
icon to copy the email.
Simply email the files to this unique email address. You will receive a confirmation email stating the document has been received, and a second email confirming the document has been processed.
Documents can also be sent using the BGL Engage mobile app. For more information on this application, please see the following article: Mobile App: Welcome to BGL Engage.
Once documents are uploaded, they can be found on the Documents screen.
Linking Uploaded Documents to Bank Transactions (Coming Soon)
This feature is part of an upcoming update to Simple Fund 360. Keep an eye out in the BGL Community for when this new feature is released.
When Simple Fund 360 recognises that uploaded documents correspond to existing bank transactions, these will be seamlessly attached and can be viewed on the Smart Matching screen.
The 
icon indicates that one of the documents uploaded via the SmartDocs feature matches this transaction:
Clicking on these transactions then displays the uploaded document:
From here, simply select the correct account and match the transaction. For more details on using the Smart Matching screen, please see Smart Matching.